Desktop User Roles

It is importand to get desktop user roles allocated correctly to ensure that users have access to areas of the desktop that they need to complete tasks assigned to them. It is even more importand to lock users out of areas that may have other users/drivers personal details recorded like dates of birth, copies of driving licences, address etc. due to GDPR regulations.

Adding a Deshtop User - allocating roles

Go to All My Employees, from the dropdown select Add Employee

The employees name and email needed to be added and a 6 digit PIN if the user needs access to the Vehocheck App.

You will then need to allocate roles. Each user MUST be a DASHBOARD USER to obtain access to the dashboard and then select a role or multiple roles for each user.

Roles Explained

Developer:                   Enables developers to use webhooks to track an assets VOR status

Incident Manager:     Triggers an email notifcation when an app user reports an incident

Job Cost Approver:     Has the ability to set purchase order limit value for employees

Mobile Fitter:              Fitters with this role will recieve an email notification when a defect is recorded by a driver/operator  

Driver/Operator          Access to the app to record walkaround check and report incidents 

Vehocheck Super User:    Has access to all areas of the desktop and cannot be restricted by other roles. Can edit company   details, restrict desktop users roles / access, set up user notifications, classify defect gradings, restrict access to document folders, set company prerences in the app and desktop 

Vehocheck Data Controller: Can set the amount of months that are displayed on the dashboard

Compliance Manager:      This role is needed to be able to login to the app to perform managers checks also known as gate checks or spot check on vehicles    

Transport Manager:      Generally has access to everything except Company Config , but can be locked to depot/s. 

Workshop Fitter:            Access to the calendar and workshop/s to perform repairs, PMIs,  job cards etc.

Workshop Manager:      Has the abilty to allocate work to individal workshop fitters, can create calendar events,

Earned Recognition Admin:  Can limit other users access to the DVSA ER KPI's

Admin Only (Restricts Functionality):   Allows users basic functions and locks areas to "view only" so will not be able to edit   alendars, delete vehices or drivers

When adding or editing a desktop user it is important to take some other factors into account such as configs that have been enabled that will limit a persons role, see User Restrictions